PRE-RACE COMMUNICATION – IMPORTANT!! – Click for info!
Steps to be a Successful Top of Zion Team Captian
1. CREATE YOUR TEAM
PLAN YOUR ADVENTURE
PLANNING GUIDE – Use this guide to help you set up your adventure. It provides a check list of everything you need to do from registering to your packing list and everything in between!
TIPS TO CREATE TEAM
- Need helping creating a team? Here are some great tips on how to put a team together. Details >>
INVITE PEOPLE TO JOIN
Once registered at a team captain, use the tools available to create and manage your team.
- EMAIL FRIENDS FROM REGISTRATION: Select “MANAGE YOUR TEAM” at the bottom of your registration confirmation letter to go to your personal dashboard page. Select “View/Manage Team” button to invite runners to join your team. Select “Invite Teammates” or “Email Teammates”, enter their email address and push send.
- FACEBOOK: Create a Facebook page or Facebook event and share that with your future teammates as a way to invite them to register and create unity. Its also a great way to communicate with all your runners, inform them of important information and is a good place for important links such as the race guide and mileage chart
- JOIN A TEAM . . . OR . . . FIND A RUNNER: Still looking for runners? Or want to Run on a team? Select button below and put your name on the list for other runners to view.
- OPEN TEAM: Sign up as an individual runner and join the “Open Team!” Once enough runners are registered we will create a new team for those runners. Register here: https://www.raceentry.com/races/national-parks-relay/2017/register
- REFERRAL PROGRAM: Registered? Earn $100’s of dollars!!! Select the “REFERRAL” button from your dashboard and share your personal link on Social Media to earn 10% back for any team the registers using your special link! There is no limit!!
JOIN A TEAM . . . or . . . FIND A RUNNER!
2. MANAGE REGISTRATION
Team Captains register first and only once as Team Captian.
- Pick the type of relay you want to run (Full, Ultra, 1 Day, Sleep).
- Choose the Category you want to be in (Mixed, Womens, Mens, Family, Corporate, or Youth). Refer to Race Guide for information on categories.
- You may also sign up as a “Half Team” of six runners and we match you with your other half.
- Register at topofzion.com/register. At this time you will create a team name and pay for team.
- Create a password so you can keep your team private. Your teammates will need this password to register on your team.
- Decide if you will provide an Exchange Captain or pay the opt-out fee.
- After you register, you will get an confirmation email. Read email. At the bottom of the email is a link to your personal dashboard where you can manage your team. You can invite, change name, switch out runners and update information.
Team members MUST register under “Register Teammate” when registering. Team Captains do not need to register again as a teammate. This will only duplicate you in the system and create confusion on our part. The price for team members to register is $0.00.
- Inform team mates of the type of relay, team name and password so they can register in the correct place.
- All team members must be registered one month before relay in order to get accurate shirt size.
Alternate members must also register so they can sign the waiver. Each 12 runner team is allowed (2) alternate runners and each 6 runner team is allowed (1) alternate runner. Price is $0.00.
- Alternate runners need to select the team they represent when registering.
- All Alternate runners must be registered one month before relay in order to get accurate shirt size.
Exchange Captain Registration. Don’t forget to have your Exchange Captain register OR pay the opt-out fee. Every team must provide one Exchange Captain or pay the fee so we can find someone to fill the needed spots. Fee increases 1 month before relay.
- Exchange Captains have their own registration link. They should register here:
- Exchange Captains will need to fill in their information and enter the team they represent when registering.
- They will also need to pick a station. It is based on first come, first serve so don’t delay on picking your station.
Don’t want to provide an Exchange Captian? To pay the opt-out fee go HERE!
3. MANAGE YOUR TEAM
MANAGE YOUR TEAM
Follow the link at the bottom of your registration confirmation letter to go to your personal dashboard. Your dashboard will display a variety of options and allow you to do the following activities:
INVITE YOUR FRIENDS
MANAGE YOUR TEAM
SWAP OUT RUNNERS
CHANGE YOUR TEAM NAME
Can’t find your registration confirmation letter? Request a new one by emailing us at email@example.com and request a new letter.
PLAN YOUR ADVENTURE
PLANNING GUIDE – Use this guide to help you set up your adventure so you don’t forget anything! Here is what you will find inside that will help with your planning:
- Register, pick your team name, find your team, volunteer requirements, transportation, team expenses, training, Introductory meeting, jobs, 10k pace, team supplies, packing list, Food Plans, Fun plans, emergency supplies, pre-race meeting, relay duties, Post race meeting.
Refer to the Travel Plans page for additional information in planning your adventure! https://topofzion.com/travel-plans
ASSIGN RUNNERS THEIR LEGS
MILEAGE CHART – Use this chart to figure out which legs each team member will run. This chart will show you not only milage but elevation gain and loss and labels each run according to how hard or easy it is. Super Hard is our hardest Leg. (We only have 3 of these.) Remember 1- 2 Alternate Runners are allowed if needed.
FIND TEAM’S “AVERAGE TEAM PACE”
TEAM AVERAGE 10K PACE – Team Captains are in charge of emailing their team’s average 10K pace to our Race Director at firstname.lastname@example.org two weeks minimum before relay. If we don’t hear from you, we will email you.
START TIMES We will use your Team’s Average Pace to assign your team a start time. Be as accurate as possible. This will determine your start time. Final Team average 10k paces need to be turned in two weeks before start time or sooner. See the “Travel Plans” page for specific start times based on average 10k paces. Once you know your teams average 10k pace, you can roughly figure out your start time. This is subject to change based on the number of teams and 10k paces.
STUDY RACE GUIDE!!!
RACE GUIDE Make sure you are familiar with everything in the race guide from rules to medical plans to the Top of Zion course. It is important that you know all the rules so you don’t get disqualified and to have a medical plan in case of an emergency.
As you prepare for the Top of Zion Relay make sure you have the items below! They are required to participate! We will need to see these items at the safety check during packet pickup or if necessary, the morning of the race at the start line and at exchange 6 for van 2. These items will help prevent any emergency and should be used as required throughout the relay.
- *First Aid Kit
- *Orange Safety Flag – 1 per van
- *Reflective Vest – 2 per van
- *Headlamp – 2 per van
- *Blinking tail lights – 2 per van
- *Garbage Bags
- *Method for keeping runners cool (NEW!!)
The First Aid Kit is to manage your own minor injuries. Runners are supported by their van so be prepared to manage any minor injuries.
The Orange Safety Flag is to be used when crossing the road to assist the runner. We will have a limited number of flags for sale at the start line or you can buy your own HERE.
The Reflective Vest is to be worn during the day while running legs 8, 9, and 10. It is also to be worn during night time hours – 7 pm to 7 am. Each van must have at least 2 reflective vests. Buy it now and pick it up with your race bag! Go HERE.
Headlamps and Blinking Tail Lights must be worn during the official race night time hours 7 pm to 7 am by all runners and those assisting runners on the course.
Failure to meet these requirements could result in immediate disqualification for the entire team.
Buy your Headlamps now and pick it up with your race bag! Go HERE.
CREATE AN EMERGENCY PLAN
MEDICAL GUIDE AND RACE GUIDE Use these two guides to create an emergency plan to use when out on the course. Van Support is critical in the event of an emergency. For example, you should know how to respond if a team mate experiences heat exhaustion or dehydration. Study the medical guide and race guide for guidance on creating your emergency plan. Include ways on how you can prevent emergencies from happening such as how you will keep your runners cool during the hot parts of the day. Limited medical support is available on the course along with information in the race guide for nearest hospitals.
PLANNING GUIDE – Use this guide to help you set up your training plans. Take your training seriously! Proper training will eliminate injuries and other medical issues that could arise due to poor training. This guide is a good place to start. But remember to include runs at high elevation, hill training, both up and down hill, and runs in the heat of the day and the middle of the night.